Certificate of employment template
The mandatory certificate on the end of employment (duration, type of work, deductions, retirement allowance) or of a work agreement (deductions only)
This document rests on a fixed pattern prepared by Paragrafo; it is not a law firm template. Its wording is not written by AI, only the details from the form are filled in. For a non-standard situation we recommend a solicitor.
Law in force as at
Potvrdenie o zamestnaní
- I. Zamestnávateľ
- II. Zamestnanec
- III. Doba trvania a druh vykonávaných prác
- IV. Zrážky zo mzdy
- V. Záväzok zotrvať v pracovnom pomere a odchodné
When an employment relationship ends, the employer must issue the employee a certificate of employment. The Labour Code requires it to state in particular the duration of the employment, the type of work performed, information on deductions from wages, information on an undertaking to remain employed after an exam and information on whether a retirement allowance was paid.
The certificate is mainly for the next employer. If wages are being deducted for an enforcement order or another claim, the new employer learns from it in whose favour, in what amount and in what order it must continue the deductions. An employer may ask a job applicant who has worked before to present a certificate of employment and an employment reference.
When a work performance agreement, a work activity agreement or a student temporary work agreement ends, the employer issues a certificate stating whether deductions are being made from the remuneration. The template covers that case too.
Who needs this document
- An employer whose employment relationship with an employee has ended, in any way
- A company whose work performance, work activity or student temporary work agreement has ended
- A payroll accountant handing over information on deductions when an employee subject to enforcement leaves
- An employer who paid a retirement allowance to an employee retiring
What the document must contain
- Precise identification of the employer and the employee
- The duration of the employment, that is the day it began and the day it ended
- The type of work performed
- Whether deductions are being made from wages, in whose favour, in what amount and in what order the claim stands for which deductions are to continue
- Information on an undertaking to remain employed after the final, school-leaving or graduate examination, including the day that period ends
- Information on whether a retirement allowance was paid
Legal basis
Zákonník práce (Labour Code)
Governs the duty to issue a certificate of employment and its content, the certificate on deductions when an agreement on work performed outside employment ends, the retirement allowance, a pupil's undertaking to remain employed and the order of deductions at a new employer.
Zákon č. 5/2004 Z. z. o službách zamestnanosti (Act on Employment Services)
An application for registration as a jobseeker must include a copy of the certificate of employment; a document showing how the employment ended is added if the certificate does not state it.
Most common mistakes
Issuing the certificate only on request
The employer issues the certificate of employment when the employment ends; the employee does not have to ask for it. What is issued on request is the employment reference, which is a different document.
No information on deductions
Whether deductions are being made from wages belongs in every certificate, even when nothing is deducted. If deductions are running, list each claim with whose favour it is in, its amount and its order. A new employer's duty to make deductions arises on the day it learns from the employee or from the previous employer that deductions were being made and for what claims.
Forgetting an undertaking to remain employed after an exam
If a pupil of a secondary vocational school or vocational training institution undertook to remain employed with the employer after the exam, the undertaking belongs in the certificate together with the day the period ends. Where the information in the certificate does not show that the next employer will have to reimburse the cost of the pupil's training, that duty does not arise.
Retirement allowance paid later
If the retirement allowance is paid only after the certificate has been issued, the employer issues the employee a new certificate of employment.
Assessing the employee in the certificate
A certificate of employment contains facts, not an assessment. An assessment of work, qualifications and abilities belongs in the employment reference. The employer may give out other information about the employee only with their consent, unless a special regulation provides otherwise.
Frequently asked questions
By when must the employer issue the certificate of employment?
The Labour Code sets no deadline in days: the employer must issue the certificate when the employment ends, without the employee asking. The 15-day period from a request applies to the employment reference, not to the certificate.
What if the employee disagrees with the content of the certificate?
They may ask the employer to amend or supplement it. If the employer does neither, the employee may, within three months of the day they learned of the content, ask a court to order the employer to amend the certificate appropriately.
Is a certificate issued when a student temporary work agreement ends?
Yes. When a work performance agreement, a student temporary work agreement or a work activity agreement ends, the employer must issue a certificate stating whether deductions are being made from the employee's remuneration, in whose favour, in what amount and in what order the claim stands for which deductions are to continue.
Why does the labour office need the certificate?
An application for registration as a jobseeker is accompanied by a copy of the certificate of employment. If it does not state how the employment ended, the applicant also attaches a document showing that. The template therefore offers the manner of termination as optional information; it does not state the reason for a notice.
Who is entitled to a retirement allowance?
An employee on the first termination of employment after becoming entitled to an old-age pension, or to an invalidity pension where the decline in earning capacity exceeds 70 %, if they apply for the pension before the employment ends or within ten working days after it ends; and an employee who was granted an early old-age pension on an application filed before the employment ended or within ten days after it ended. The allowance is at least the employee's average monthly earnings and is due from one employer only. The employer does not have to pay it if the employer terminated the employment with immediate effect because of a conviction for an intentional criminal offence or a serious breach of work discipline.
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