Handover report template
A record of handing over a flat, car or other item with its condition, meters and keys, for a lease, sale or gift
This document rests on a fixed pattern prepared by Paragrafo; it is not a law firm template. Its wording is not written by AI, only the details from the form are filled in. For a non-standard situation we recommend a solicitor.
Law in force as at
Odovzdávací protokol
- I. Odovzdávajúci
- II. Preberajúci
- III. Predmet odovzdania
- IV. Stav pri odovzdaní
- V. Vyhlásenie strán
A handover report records when and in what condition a flat or item was handed over. The law does not prescribe it, but it is what settles the disputes that come later: whether the scratch on the floor was already there at move-in and what the water meter showed.
In a lease, the tenant returns the leased item in a condition corresponding to the agreed manner of use or, if none was expressly agreed, in the condition in which they took it over, allowing for normal wear and tear. Without a report, that condition is hard to prove.
In a sale or gift of a movable item, ownership passes on taking it over unless the parties agreed otherwise, so the handover date is also the day the owner changes. This does not apply to a flat, where registration in the land register decides.
Who needs this document
- A landlord and tenant at move-in and when the flat is returned
- Someone renting out or returning a car, trailer or tools
- A seller and buyer handing over a car or other item
- A donor and recipient when a gift is handed over later than the agreement is signed
What the document must contain
- Who hands over and who takes over
- What is handed over, and the date and place of handover
- The condition at handover including defects and damage
- For a flat, meter readings and the number of keys
- The recipient's reservations and the signatures of both parties
Legal basis
Občiansky zákonník (Civil Code)
The report has no provision of its own. The Code governs what it serves: acquiring ownership by taking over an item, returning a leased item in the condition in which it was taken over, and the time limit for claiming damage after the return.
Most common mistakes
A general description of the condition
"The flat is in good condition" will not help in a dispute. Write down specific defects and damage, where they are and how large, and take photos for the report.
Missing meter readings
For a flat, record the meter numbers and readings at move-in and at return. Without them, utilities for the lease period are hard to settle.
A report signed by one party only
The report records what both parties saw. If the recipient disagrees with the condition, they should write their reservations into the report, not elsewhere.
A late claim after a lease
The landlord may claim compensation for damage or excessive wear of a leased item caused by its misuse only within six months of its return, otherwise the claim lapses.
Frequently asked questions
Is a handover report mandatory?
The law does not prescribe it. A flat lease should, however, describe the condition of the flat, and a report is the simplest way to record it at move-in and at return.
When does the buyer become the owner of a car?
On taking it over, unless the parties agreed otherwise, for example by retaining title until payment. The date in the report is therefore usually also the day the owner changes.
What if the recipient disagrees with the condition?
They write their reservations into the report and both parties sign it. The reservations are then part of the same record.
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